Find the right opportunities
Stepscale automatically finds the best RFPs that align with your firm’s experience and capabilities.
Built for AEC firms
Find the right RFPs.
Build winning proposals 2x faster.
Stepscale helps your firm find the right opportunities, decide what to pursue, and build stronger proposals from your firm’s past work.
A better way to pursue RFPs
Because your team shouldn’t have to spend 20–40 hours on a proposal.
Decide with confidence
Quickly assess requirements, fit, risks, and deal-breakers before investing your team’s time.
Respond to win
Create compliant, high-quality proposals using your firm’s past projects, proposals, and knowledge.
The Stepscale advantage
Turn past work into your next win
Stepscale finds the most relevant experience across your past projects, proposals, resumes, and firm knowledge — so your team can build stronger responses faster. All on one platform.
- 2–3x
- faster drafting
- 25 hours
- saved per proposal
“Stepscale has changed how our studio finds and approaches RFPs. We’re able to spend more time on the strategic positioning that differentiates us and brings the client value.”
Trusted by Strategic AEC Firms
“Stepscale has helped improve our win rate. It gives us a disciplined way to assess opportunities and spot risks early, and takes the scramble and late nights out of pulling a submission together. We've won enough to become more selective about the work we pursue.”
Graham McNally
Principal, Toms + McNally Design
“We looked at the other platforms in this space and Stepscale was the only one built for how AEC firms actually work. The team behind it understands our world, the platform delivers, and we trust them with how we win RFP business.”
Stephen Boyd
Principal, Arc Studio
“Stepscale has been a huge addition to our estimating toolkit. From tracking opportunities to putting together initial schedules, it helps with the heavy lifting so our team can focus on the details that matter. We’re also exploring how to bring that same support into project kickoffs, extending its value beyond the bid.”
“At VOSH, Stepscale helps us turn client needs into clear requirements, refine RFPs, and prepare contractor communications. Work that usually takes a month is done in only a few days, all while keeping the decisions and professional judgment to us.”
Todd Voshell
Principal, VOSH Architecture
“Stepscale has become a practical extension of how we work at TRACE. It helps me move from a complex RFP to a clear pursuit strategy, working through requirements, fees, team structure, and proposal content in one place. It gives a structured starting point while keeping professional judgment and final direction in our hands. The team actively seeks user feedback and is responsive to suggestions for improving the platform.”
Chris Warden
Principal, TRACE Architecture
See it in action
Bring an RFP. See what Stepscale can do for you.
Schedule a free 30-minute call to learn how Stepscale can find you the right opportunities, help you decide with confidence, and help you build a stronger proposal that will improve your win rate.
Start for freeSecurity & trust
Keep your RFP data private and secure.
RFP work brings together project history, resumes, pricing, and client information. Stepscale is designed to keep that knowledge protected while your team searches, evaluates, drafts, and reviews.
- Customer data is not used to train AI models.
- AES-256 at rest and TLS 1.2/1.3 in transit.
- Role-based access controls support least-privilege access.
Questions from AEC firms
Before you bring Stepscale into an RFP workflow.
Straight answers about where Stepscale fits, what it handles, and what stays with your team.
What should an AEC firm look for in RFP response software?
RFP response software for AEC firms should support the full pursuit workflow, not only text generation. Look for relevant opportunity discovery, go/no-go evaluation, reuse of your firm's project and staff experience, collaborative drafting, requirements tracking, and pre-submission review.
Does Stepscale support public-sector RFPs, RFQs, and tenders?
Yes. Stepscale supports public- and private-sector response workflows for RFPs, RFQs, SOQs, RFSOs, EOIs, RFIs, IFBs, and tenders. The exact process varies by procurement, but the platform keeps the solicitation, requirements, firm knowledge, and working response together.
Does Stepscale find RFP opportunities or only help write responses?
Stepscale does both. It monitors procurement sources across Canada, matches new opportunities against your firm's services, sectors, and past work, and carries the selected opportunity into evaluation, drafting, and pre-submission review.
How does Stepscale support go/no-go decisions?
Stepscale extracts requirements and organizes the factors your firm uses to qualify an opportunity, including fit, relevant experience, delivery requirements, and capacity. Your team keeps the final go/no-go decision; Stepscale makes the evidence easier to review.
Can Stepscale use our past proposals, project sheets, and resumes?
Yes. Stepscale makes past proposals, project sheets, resumes, and other firm knowledge searchable, then surfaces relevant content for a response. Drafts stay grounded in your firm's experience and are reviewed by your team before submission.
Does Stepscale replace proposal coordinators or firm principals?
No. Stepscale takes repetitive work off proposal coordinators, business development teams, technical staff, and principals, including portal checking, requirement extraction, content search, first-draft preparation, and compliance checks. Your people still own pursuit strategy, technical judgment, approvals, and the final submission.
How does Stepscale protect proposal data, and is it used to train AI models?
No. Stepscale's privacy policy states that customer data is not used to train or improve Stepscale's AI models, and that third-party model providers do not use submitted information to train their models. Additional controls and security documentation are available in Stepscale's Trust Centre.
Why use AEC-specific RFP software instead of a general-purpose AI writing tool?
A general-purpose AI tool can help with an isolated writing task, but it does not carry your complete pursuit workflow by default. Stepscale connects the live solicitation, requirements, firm knowledge, evaluation context, draft, and review in one workspace built for AEC teams.