RFP software built for how AEC firms win work.
Find the right opportunities, decide what to pursue, draft from your firm's best past work, and catch compliance gaps before you submit.
TRUSTED BY STRATEGIC AEC FIRMS
“From identifying and evaluating RFP opportunities to drafting responses using our actual past project experience, Stepscale has quickly become our core BD platform that our team relies on every day.”
Bruce Johnston
Principal, Access Engineering
“We looked at the other platforms in this space and Stepscale was the only one built for how AEC firms actually work. The team behind it understands our world, the platform delivers, and we trust them with how we win RFP business.”
Stephen Boyd
Principal, Arc Studio
The problem
Your principals are spending 20–40 hours per proposal on work that should take days, not weeks.
-
01
Hunting across fragmented portals
MERX, BC Bid, CanadaBuys checked manually. Noisy alerts. Missed opportunities.
-
02
Reading dense RFP requirements
Parsing hundreds of pages to spot deal-breakers and hidden compliance demands.
-
03
Digging for past projects & experience
Firm memory lives across drives, emails, and old proposals. No central index.
-
04
Drafting & re-drafting responses
Writing approach, qualifications, and fee details from scratch every submission.
-
05
Final compliance review & checking
Verifying every requirement addressed. Flagging gaps and addendums at the last minute.
-
06
Non-billable principal hours
Senior staff pulled away from client work. BD becomes after-hours and weekends.
“We're able to spend more time on the strategic positioning that differentiates us and brings the client value, instead of hunting for old projects and typing the same qualification sections.”
The Solution
One AEC RFP platform, from opportunity search to submission.
Built specifically for AEC public procurement and private pursuit business development.
Source
Source
Find relevant RFPs scored against your firm's fit daily.
- Buyer intel and award amounts for similar projects
- Research for competitor recent wins and bid amounts in your category
- Fit scoring so your pipeline stays full of winnable bids
Evaluate
Evaluate
Know whether to bid before you spend a week on it.
- Customizable go/no-go scorecards per opportunity
- Requirement fit, scope risk, and past project alignment
- Shared evaluations for faster partner-level decisions
Research
Research
Pull the intel your team usually spends days chasing.
- Competitor recent wins, bid amounts, and category intel
- Sub-consultant recommendations and bid leveling
- Estimating and quoting grounded in past project data
Respond
Respond
Create a full draft based on your projects and standards.
- Customizable proposal draft with schedule and Gantt chart
- Auto-formatted into your company template
- Download as Word or PDF, add addendums and update quickly
Review
Review
Catch what the evaluator will catch before you hit send.
- Final review against the RFP and all addendums
- Flags missing sections, weak answers, and compliance gaps
- Add debriefs post-award to train Stepscale over time
From the field
Teams that upgraded to Stepscale.
“Stepscale has changed how our studio finds and approaches RFPs. We’re able to spend more time on the strategic positioning that differentiates us and brings the client value.”
Michael Dub
Dub Architects
“We brought Stepscale in to give our business a real edge and it delivered. Our past project knowledge is instantly accessible, and our team is focused on high-value work instead of searching from scratch.”
Sean Martin
Sean.ca
“I use Stepscale daily and nothing else does what it does. Their search, review, and drafting tools are the best we’ve used. We’re turning around work faster, with better content.”
Chris Spagnolo
Garnet Group
Product
RFP software for the complete AEC pursuit workflow
Opportunities, Responses, Assistant, and Document Library work together to win you more business.
Customers
For Architectural, Engineering, and Construction Firms
AEC teams use Stepscale to manage and grow their RFP/RFQ business pipeline.
Questions from AEC firms
Before you bring Stepscale into an RFP workflow.
Straight answers about where Stepscale fits, what it handles, and what stays with your team.
What should an AEC firm look for in RFP response software?
RFP response software for AEC firms should support the full pursuit workflow, not only text generation. Look for relevant opportunity discovery, go/no-go evaluation, reuse of your firm's project and staff experience, collaborative drafting, requirements tracking, and pre-submission review.
Does Stepscale support public-sector RFPs, RFQs, and tenders?
Yes. Stepscale supports public- and private-sector response workflows for RFPs, RFQs, SOQs, RFSOs, EOIs, RFIs, IFBs, and tenders. The exact process varies by procurement, but the platform keeps the solicitation, requirements, firm knowledge, and working response together.
Does Stepscale find RFP opportunities or only help write responses?
Stepscale does both. It monitors procurement sources across Canada, matches new opportunities against your firm's services, sectors, and past work, and carries the selected opportunity into evaluation, drafting, and pre-submission review.
How does Stepscale support go/no-go decisions?
Stepscale extracts requirements and organizes the factors your firm uses to qualify an opportunity, including fit, relevant experience, delivery requirements, and capacity. Your team keeps the final go/no-go decision; Stepscale makes the evidence easier to review.
Can Stepscale use our past proposals, project sheets, and resumes?
Yes. Stepscale makes past proposals, project sheets, resumes, and other firm knowledge searchable, then surfaces relevant content for a response. Drafts stay grounded in your firm's experience and are reviewed by your team before submission.
Does Stepscale replace proposal coordinators or firm principals?
No. Stepscale takes repetitive work off proposal coordinators, business development teams, technical staff, and principals, including portal checking, requirement extraction, content search, first-draft preparation, and compliance checks. Your people still own pursuit strategy, technical judgment, approvals, and the final submission.
How does Stepscale protect proposal data, and is it used to train AI models?
No. Stepscale's privacy policy states that customer data is not used to train or improve Stepscale's AI models, and that third-party model providers do not use submitted information to train their models. Additional controls and security documentation are available in Stepscale's Trust Centre.
Why use AEC-specific RFP software instead of a general-purpose AI writing tool?
A general-purpose AI tool can help with an isolated writing task, but it does not carry your complete pursuit workflow by default. Stepscale connects the live solicitation, requirements, firm knowledge, evaluation context, draft, and review in one workspace built for AEC teams.
Where to from here
Let’s run your next RFP live.
Share a recent opportunity, see every step from search to first draft using your past projects.
-
01
30-min tailored demo
With a real, recent opportunity.
-
02
Hands-on onboarding
Your firm, your projects, your RFPs.
-
03
Immediate ROI
Measurable hours saved within 30 days.