You’re missing RFPs your firm should be winning.
Stepscale monitors Canadian RFP sites for opportunities matched to your firm, drafts proposals grounded in your actual past projects, and catches mistakes before you submit. Your first RFP response is free.
See how it worksTrusted by Canadian firms
Sound familiar?
Three ways small AEC firms leave revenue on the table
You’re not seeing every RFP
Relevant opportunities are posted on procurement portals daily. Without monitoring, you’re losing bids to firms that simply showed up.
Proposals take forever
Your team rewrites from scratch every time because nobody can find the right past project. The knowledge is in your company, but it’s buried in folders nobody searches.
Mistakes ruin chances
Without a structured review, errors in compliance, pricing, and scope make it to the evaluator’s desk. One missed requirement can disqualify the entire response.
How It Works
Find. Draft. Review. Win.
Three steps to go from “didn’t know about it” to a ready-to-send submission, in a fraction of the time.
Find New Opportunities
RFP Radar monitors Canadian procurement portals daily and scores every open opportunity against your firm’s profile, so relevant RFPs show up before your competitors see them.
Draft Excellent Proposals
Upload the RFP and Stepscale drafts your response using your firm’s actual past projects. No more rewriting from scratch or forgetting what your company has done.
Review Before You Submit
Run a final review that catches compliance gaps, pricing errors, and missing requirements before anything embarrassing reaches the evaluator’s desk.
"I use Stepscale daily for RFP responses, and nothing else does what it does. Their review and drafting tools are the best we've used. We're turning around proposals faster, with better content pulled from past wins. They've made responding to RFPs manageable for a team our size."
Chris Spagnolo
Garnet Group
"Stepscale has changed how we respond to RFPs. We no longer waste time digging through past proposals or hunting for project details across our portfolio. Stepscale finds what we need in seconds and helps us put together stronger submissions. It's like having a few extra proposal coordinators on staff."
Mark MacGregor
Arm Capital Advisory
RFP Radar
New revenue, delivered to your inbox
Your competitors are bidding on RFPs you never saw. RFP Radar monitors Canadian procurement portals daily and ranks every open opportunity against your firm’s past work and expertise, all for $99/month.
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Covers major Canadian procurement portals — federal, provincial, and municipal
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Match score ranks each RFP by your firm's past work, sector, geography, and contract size
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Daily deadline alerts so your team always has enough time to put forward a strong response
RFP Radar
Monitoring Canadian procurement platforms daily
Match
RFP
Source
Province
Past Work
Due
Water Treatment Facility – Detailed Design & Commissioning Services
Open & Competitive · Request for Proposal
Alberta
5d left
Municipal Road Rehabilitation – Structural Engineering Services
Open & Competitive · Request for Proposal
Ontario
Today
Transit Hub Expansion – Architectural & MEP Consulting – SOQ
Open & Competitive · Statement of Qualifications
B.C.
24d left
Airport Terminal Renovation – Project Management & Owner's Rep
Informational Request · Open
Alberta
17d left
Environmental Impact Assessment – Commercial Corridor Expansion
Open & Competitive · Request for Proposal
Manitoba
31d left
Built for Proposals
Upload an RFP. Get a draft grounded in your past work.
Stepscale reads the RFP, pulls in your most relevant past projects, and generates a go/no-go summary and full draft response. Your team starts with a real draft, not a blank page.
Smart References
Your firm has done great work. Use all of it.
Most proposals only reference projects the author personally remembers. Stepscale scans your entire proposal library and scores every past project for relevance, surfacing work from across the company that you didn’t know about.
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Multi-factor scoring: sector, value, scope, timeline, and certifications
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Visual match tags show exactly why each project scored high or low
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Surfaces references you may have forgotten about across hundreds of projects
Team Builder
The right people for every role
RFPs demand specific expertise. Stepscale reads the role requirements, scans your team's past project history, and recommends the right people for every position, with match scores and relevant credentials.
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Auto-match team members to RFP-specified roles and qualifications
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Certifications and credentials checked against RFP requirements
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Track availability and prevent over-committing key personnel
Collaborative Review
Stop sending proposals with avoidable mistakes
One missed requirement or pricing error can disqualify your response. Stepscale runs a structured review before submission, flagging compliance gaps and inconsistencies by severity so nothing slips through.
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Findings categorized by severity: High, Medium, Low
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Inline comments and team mentions on every finding
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Suggested fixes for each issue
Features
More opportunities. Better proposals. Fewer mistakes.
Every feature is built around the three things that directly drive revenue for your firm.
RFP Radar
Monitors Canadian procurement portals daily. The best RFPs for your firm show up automatically. No more checking portals every morning.
Smart Reference Matching
For every new RFP, we surface the most relevant past projects from your library. No more digging through folders.
Relevance Scoring
Every suggested reference gets a relevance score so your team knows exactly which past projects to lean on.
Final Submission Review
Before you hit send, run a comprehensive review that catches pricing inconsistencies, missing terms, and compliance gaps.
Requirements Tracker
Extract and track every requirement from the RFP. Check them off as you address each one so nothing gets missed.
Issue Tracking & Comments
Flag issues, leave comments, and collaborate with your team to resolve problems before submission.
Pricing
Pay for opportunities and proposals, not seats
No per-user fees. No enterprise minimums. Just two simple products that pay for themselves.
RFP Radar
Find opportunities you’re currently missing
Flat rate, unlimited users
Get Started- Daily monitoring of Canadian procurement sources
- Match scoring against your firm profile
- Deadline alerts & email digests
- Go/no-go summaries for each match
- Unlimited team members
RFP Response
First RFP FreeDraft, review, and submit with confidence
Pay per response, only when you bid
Try Your First RFP Free- Draft response grounded in your past projects
- Go/no-go analysis & executive summary
- Smart reference matching & scoring
- Requirements extraction & tracking
- Pre-submission compliance review
Why Stepscale
Built for small AEC teams, not enterprise procurement
ChatGPT doesn’t know your past projects. Stepscale is built for firms like yours.
Stepscale
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| Monitors major Canadian procurement portals daily | ||
| Scores opportunities against your firm's past projects & sector expertise | ||
| Drafts response sections grounded in your actual past proposals | ||
| Extracts and tracks every RFP requirement through to submission | ||
| Matches team members to AEC role requirements (P.Eng, CET, LEED, etc.) | ||
| Runs pre-submission compliance & completeness review | ||
| Connects to Google Drive & SharePoint, no manual uploads | ||
| Your data never used to train AI models | ||
| Priced for small firms. $99/mo, no per-seat fees |
Security & Compliance
Your proposals are safe with us
We take the security of your RFP data seriously. Here’s how we protect it.
End-to-End Encryption
AES-256 encryption at rest and TLS 1.3 in transit. Your proposals never leave a secure environment.
Access Controls
Role-based permissions, SSO support, and comprehensive audit logs for every action taken on the platform.
Data Isolation & Privacy
Strict tenant isolation ensures your data is never accessible to other organizations. GDPR-ready by design.
Questions about security? Request a demo and we'll share our full security documentation.