Intelligently Source and Win More Request for Proposals
Empower your team with a decisive advantage by surfacing relevant opportunities daily, drafting strong responses, and winning more work without stretching your best people thin.
TRUSTED BY REVENUE-FOCUSED AEC FIRMS
“From identifying and evaluating RFP opportunities to drafting responses using our actual past project experience, Stepscale has quickly become our core BD platform that our team relies on every day.”
Bruce Johnston
Principal, Access Engineering
The problem
BD work can swallow 100+ hours a month for the smallest firms.
Every new opportunity triggers the same unrewarding cycle: high-stakes, high-effort, almost entirely non-billable.
- Non-billable load
- 20+hrs
- With Stepscale
- <4hrs
- Drafts run
- ~500
- Compliance
- 100%
per RFP, on average
to a submit-ready draft
proposals written to date
RFP requirements verified
“The other platforms were cookie cutter and 3x more expensive. Stepscale felt like it was actually built for a firm like ours.”
— Architecture firm, Western Canada
| Stepscale | Loopio / Responsive | |
|---|---|---|
| Built specifically for AEC business development workflows | ✓ | ✗ |
| Goes beyond Q&A and stale content to the full BD response lifecycle | ✓ | ✗ |
| Built for lean teams, not enterprise bureaucracy | ✓ | ✗ |
| Focused on winning business, not managing tasks | ✓ | ✗ |
| Native AI built for complex AEC work, not a decade-old system with simple chat bolted on | ✓ | ✗ |
| Sensible transparent pricing for your whole team | ✓ | Over $1,500/month |
“I use Stepscale daily and nothing else does what it does. Their search, review, and drafting tools are the best we've used. We're turning around work faster, with better content.”
Chris Spagnolo
Garnet Group
“We brought Stepscale in to give our business a real edge and it delivered. Our past project knowledge is instantly accessible, documents come together faster, and our team is focused on high value work instead of searching and starting from scratch.”
Sean Martin
Sean.ca
“Stepscale has changed how we work. We no longer waste time digging through past projects. Stepscale finds what we need in seconds and helps us put together stronger submissions.”
Mark MacGregor
Arm Capital Advisory
The problem
BD work can swallow 100+ hours a month for the smallest firms.
Every new opportunity triggers the same unrewarding cycle: high-stakes, high-effort, almost entirely non-billable.
- Non-billable load
- 20+hrs
- With Stepscale
- <4hrs
- Drafts run
- ~500
- Compliance
- 100%
per RFP, on average
to a submit-ready draft
proposals written to date
RFP requirements verified
“The other platforms were cookie cutter and 3x more expensive. Stepscale felt like it was actually built for a firm like ours.”
— Architecture firm, Western Canada
| Stepscale | Loopio / Responsive | |
|---|---|---|
| Built specifically for AEC business development workflows | ✓ | ✗ |
| Goes beyond Q&A and stale content to the full BD response lifecycle | ✓ | ✗ |
| Built for lean teams, not enterprise bureaucracy | ✓ | ✗ |
| Focused on winning business, not managing tasks | ✓ | ✗ |
| Native AI built for complex AEC work, not a decade-old system with simple chat bolted on | ✓ | ✗ |
| Sensible transparent pricing for your whole team | ✓ | Over $1,500/month |
“I use Stepscale daily and nothing else does what it does. Their search, review, and drafting tools are the best we've used. We're turning around work faster, with better content.”
Chris Spagnolo
Garnet Group
“We brought Stepscale in to give our business a real edge and it delivered. Our past project knowledge is instantly accessible, documents come together faster, and our team is focused on high value work instead of searching and starting from scratch.”
Sean Martin
Sean.ca
“Stepscale has changed how we work. We no longer waste time digging through past projects. Stepscale finds what we need in seconds and helps us put together stronger submissions.”
Mark MacGregor
Arm Capital Advisory
Sound familiar?
Six reasons AEC firms dread responding to RFPs.
-
2–4 hrs
Constantly searching across portals
MERX, BC Bid, CanadaBuys, provincial systems, all checked every morning by hand.
-
2–3 hrs
Evaluating each RFP for fit
Parsing hundreds of pages just to decide whether it’s worth pursuing.
-
3–4 hrs
Gathering info from past projects
Hunting through drives and old proposals for relevant experience and references.
-
8–12 hrs
Drafting sections & estimates
Writing executive summaries, technical approach, and fees, starting from scratch every time.
-
2–3 hrs
Painstaking last-minute reviews
Checking for compliance gaps and formatting late the night before submission.
-
3–5 hrs
Costly senior non-billable hours
Principals spending evenings on BD instead of billable client work.
Non-billable load per RFP
20+hrsHow it works
Five Steps. One Platform.
-
01
Find
>2 hours savedRFP Radar automatically finds relevant RFPs and scores every opportunity against your firm’s profile, past work, and sector focus, so your pipeline stays full of bids you can actually win.
- Federal, provincial, and municipal coverage in one feed
- Match scores ranked against your library and expertise
- Deadline alerts so nothing slips past your team
-
02
Evaluate
>2 hours savedDecide fast what’s worth a full response. Stepscale summarizes each RFP into a clear go/no-go picture: requirement fit, scope risk, and how it lines up with what you’ve delivered before, so you don’t burn weeks on bad fits.
- Structured requirement extraction and gaps
- Fit vs. your past projects and sector strengths
- Faster partner-level triage with shared context
-
03
Research
>3 hours savedBring intel and past work into one place. Before anyone writes, Stepscale pulls client context, competitor signals, and the most relevant projects from your library, so strategy and narrative stay grounded in reality, not memory.
- RFP-aware research tied to your document library
- Highlights that map to evaluation criteria
- Less time digging through folders and old PDFs
-
04
Draft
>8 hours savedDraft from your real projects and standards. Upload the RFP and Stepscale generates a response grounded in your firm’s past proposals, code standards, and tone, so you start from substance, not a blank page.
- Sections tied to the right references and evidence
- Consistent voice and technical requirements baked in
- Edit in place with your team’s workflow
-
05
Review
>2 hours savedCatch gaps before the evaluator does. A structured review pass flags missing requirements, weak scope alignment, and compliance issues, so what you submit is complete, consistent, and defensible.
- Checklist against the RFP’s mandatory items
- Pricing and scope cross-checks
- Confidence you can stand behind at submission
Product
The All-in-One Business Development Platform
Pipeline, Responses, Assistant, and Projects work together to win you more business.
Customers
For Architectural, Engineering, and Construction Firms
AEC teams use Stepscale to manage and grow their RFP/RFQ business pipeline.
Where to from here
Let’s run your next RFP live.
Share a recent opportunity, see every step from search to first draft using your past projects.
-
01
30-min tailored demo
With a real, recent opportunity.
-
02
Hands-on onboarding
Your firm, your projects, your RFPs.
-
03
Immediate ROI
Measurable hours saved within 30 days.