#1
Constantly searching across portals
Typical time
2–4 hrs
The Complete RFP Response Platform for Canadian AEC Firms.
Stepscale runs your entire RFP workflow from search to submission
Start
1
Find
Builds your pipeline by automatically sourcing RFPs across Canadian portals
2
Evaluate
Knows exactly which opportunities are worth responding to
3
Research
Surfaces client insights and competitor intel before you write a word
4
Draft
Writes your proposal using your most relevant past projects and code standards
5
Review
Flags missing requirements before you hit submit
Submit
Start
Your workflow begins
1
Find
Builds your pipeline by automatically sourcing RFPs across Canadian portals
2
Evaluate
Knows exactly which opportunities are worth responding to
3
Research
Surfaces client insights and competitor intel before you write a word
4
Draft
Writes your proposal using your most relevant past projects and code standards
5
Review
Flags missing requirements before you hit submit
Submit
Ready to submit
Trusted by Canadian firms
Six reasons why AEC firms hate responding to RFPs
#2
Evaluating each RFP for requirements
Typical time
2–3 hrs
#3
Gathering info from relevant past projects
Typical time
3–4 hrs
#4
Drafting proposal sections and estimates
Typical time
8–12 hrs
#5
Painstaking last minute reviews by senior experts
Typical time
2–3 hrs
#6
Tracking and managing active, upcoming and past RFP's
Typical time
3–5 hrs
Non-billable load per RFP
20+ hrs
“I use Stepscale daily for RFP responses, and nothing else does what it does. Their review and drafting tools are the best we've used. We're turning around proposals faster, with better content pulled from past wins. They've made responding to RFPs manageable for a team our size.”
Chris Spagnolo
Garnet Group
“Stepscale has changed how we respond to RFPs. We no longer waste time digging through past proposals or hunting for project details across our portfolio. Stepscale finds what we need in seconds and helps us put together stronger submissions. It's like having a few extra proposal coordinators on staff.”
Mark MacGregor
Arm Capital Advisory
Why Stepscale is a Complete RFP Response Platform
1
Find
RFP Radar automatically finds relevant RFPs and scores every opportunity against your firm’s profile, past work, and sector focus, so your pipeline stays full of bids you can actually win.
- Federal, provincial, and municipal coverage in one feed
- Match scores ranked against your library and expertise
- Deadline alerts so nothing slips past your team
2
Evaluate
Decide fast what’s worth a full response. Stepscale summarizes each RFP into a clear go/no-go picture: requirement fit, scope risk, and how it lines up with what you’ve delivered before, so you don’t burn weeks on bad fits.
- Structured requirement extraction and gaps
- Fit vs. your past projects and sector strengths
- Faster partner-level triage with shared context
3
Research
Bring intel and past work into one place. Before anyone writes, Stepscale pulls client context, competitor signals, and the most relevant projects from your library, so strategy and narrative stay grounded in reality, not memory.
- RFP-aware research tied to your document library
- Highlights that map to evaluation criteria
- Less time digging through folders and old PDFs
4
Draft
Draft from your real projects and standards. Upload the RFP and Stepscale generates a response grounded in your firm’s past proposals, code standards, and tone, so you start from substance, not a blank page.
- Sections tied to the right references and evidence
- Consistent voice and technical requirements baked in
- Edit in place with your team’s workflow
5
Review
Catch gaps before the evaluator does. A structured review pass flags missing requirements, weak scope alignment, and compliance issues, so what you submit is complete, consistent, and defensible.
- Checklist against the RFP’s mandatory items
- Pricing and scope cross-checks
- Confidence you can stand behind at submission
Security & Compliance
Your proposals are safe with us
We take the security of your data seriously. Here’s how we protect it.
End-to-End Encryption
AES-256 encryption at rest and TLS 1.3 in transit. Your proposals never leave a secure environment.
Access Controls
Role-based permissions, SSO support, and comprehensive audit logs for every action taken on the platform.
Data Isolation & Privacy
Strict tenant isolation ensures your data is never accessible to other organizations. GDPR-ready by design.