The Complete RFP Response Platform
for Canadian AEC Firms.
Stepscale runs your entire RFP workflow from start to submit.
Find
Curates RFPs across Canada to grow your pipeline automatically.
Evaluate
Knows exactly which opportunities are worth responding to.
Research
Surfaces client and competitor intel before you write a word.
Draft
Writes drafts using your past projects and code standards.
Review
Flags missing requirements and errors before you hit submit.
Finds opportunities
Builds your pipeline by automatically sourcing RFPs across Canadian portals.
Evaluates each RFP
Knows exactly which opportunities are worth responding to.
Researches context
Surfaces client insights and competitor intel before you write a word.
Drafts proposals
Writes your proposal using your most relevant past projects and code standards.
Reviews before submit
Flags missing requirements before you hit submit.
Trusted by Canadian AEC firms
The problem
BD work can swallow 100+ hours a month — even at small firms.
Every new opportunity triggers the same unrewarding cycle: high-stakes, high-effort, almost entirely non-billable. Stepscale takes the hours back.
- Non-billable load
- 20+hrs
- With Stepscale
- <4hrs
- Drafts run
- ~500
- Compliance
- 100%
per RFP, on average
to a submit-ready draft
proposals written to date
RFP requirements verified
Sound familiar?
Six reasons AEC firms dread responding to RFPs.
Every new opportunity triggers the same cycle — work that is high‑stakes, high‑effort and almost entirely non-billable. We built Stepscale to take each one off your plate.
-
01
2–4 hrs
Constantly searching across portals
MERX, BC Bid, CanadaBuys, provincial systems — checked every morning, by hand.
-
02
2–3 hrs
Evaluating each RFP for fit
Parsing hundreds of pages just to decide whether it’s worth pursuing.
-
03
3–4 hrs
Gathering info from past projects
Hunting through drives and old proposals for relevant experience and references.
-
04
8–12 hrs
Drafting sections & estimates
Writing executive summaries, technical approach, and fees — from scratch, every time.
-
05
2–3 hrs
Painstaking last-minute reviews
Checking for compliance gaps and formatting the night before submission.
-
06
3–5 hrs
Costly senior non-billable hours
Principals spending evenings on BD instead of billable client work.
Non-billable load per RFP
20+hrs“I use Stepscale daily and nothing else does what it does. Their search, review, and drafting tools are the best we've used. We're turning around work faster, with better content.”
Chris Spagnolo
Garnet Group
“Stepscale has changed how we work. We no longer waste time digging through past projects. Stepscale finds what we need in seconds and helps us put together stronger submissions.”
Mark MacGregor
Arm Capital Advisory
How it works
Five Steps. One Platform.
-
01
Find
~2–4 hrsRFP Radar automatically finds relevant RFPs and scores every opportunity against your firm’s profile, past work, and sector focus, so your pipeline stays full of bids you can actually win.
- Federal, provincial, and municipal coverage in one feed
- Match scores ranked against your library and expertise
- Deadline alerts so nothing slips past your team
-
02
Evaluate
~2–3 hrsDecide fast what’s worth a full response. Stepscale summarizes each RFP into a clear go/no-go picture: requirement fit, scope risk, and how it lines up with what you’ve delivered before, so you don’t burn weeks on bad fits.
- Structured requirement extraction and gaps
- Fit vs. your past projects and sector strengths
- Faster partner-level triage with shared context
-
03
Research
~3–5 hrsBring intel and past work into one place. Before anyone writes, Stepscale pulls client context, competitor signals, and the most relevant projects from your library, so strategy and narrative stay grounded in reality, not memory.
- RFP-aware research tied to your document library
- Highlights that map to evaluation criteria
- Less time digging through folders and old PDFs
-
04
Draft
~8–12 hrsDraft from your real projects and standards. Upload the RFP and Stepscale generates a response grounded in your firm’s past proposals, code standards, and tone, so you start from substance, not a blank page.
- Sections tied to the right references and evidence
- Consistent voice and technical requirements baked in
- Edit in place with your team’s workflow
-
05
Review
~2–3 hrsCatch gaps before the evaluator does. A structured review pass flags missing requirements, weak scope alignment, and compliance issues, so what you submit is complete, consistent, and defensible.
- Checklist against the RFP’s mandatory items
- Pricing and scope cross-checks
- Confidence you can stand behind at submission
Product
The All-in-One Business Development Platform
Pipeline, Proposals, Assistant, and Data Rooms work together to win you more RFP/RFQ business.
Customers
For Architectural, Engineering, and Construction Firms
Canadian AEC teams use Stepscale to manage and grow their RFP/RFQ business pipeline.
Where to from here
Let’s run your next RFP live.
Share a recent opportunity, see every step from search to first draft using your past projects.
-
01
30-min tailored demo
With a real, recent opportunity.
-
02
Hands-on onboarding
Your firm, your projects, your RFPs.
-
03
Immediate ROI
Measurable hours saved within 30 days.