RFP Management Software for AEC Firms
One RFP platform for your complete pursuit workflow.
Manage every RFP from opportunity discovery through go/no-go, research, drafting, and compliance review. Stepscale keeps the solicitation, firm knowledge, and working response connected in one platform built for AEC teams.
Opportunities
A daily opportunity feed that’s worth your mornings.
Each day, Stepscale automatically pulls new RFPs from the sources you track and ranks them against your services and past work.
- Daily opportunity feed across the sources you track
- Relevancy ranking against your services and past work
- Per-opportunity detail with deadlines and submission requirements
Responses
Every bid has one home.
Responses keeps each bid’s details, requirements, competitive research, and draft side by side. Your team writes against the real RFP instead of hunting through email and shared drives.
- The real document, parsed and indexed
- Go / no-go review tied to your win-rate signals
- Competitor research surfaced alongside the brief
- Proposal draft that lives next to the RFP, not in a silo
Assistant
An AI partner you can trust.
Ask the Assistant to pull a section from the RFP, rewrite a paragraph in your voice, or borrow language from a past win.
- Pull any section straight from the RFP
- Rewrite paragraphs in your firm’s established voice
- Borrow language from your past winning responses
Review complete
Scanned 2 files
Solicitation_RFP_2026.pdf
No findings
Draft the executive summary using our win themes and the scored requirements.
Here is a concise executive summary aligned to the RFP priorities and your past performance highlights.
The response ties scope to evaluation criteria and cites your project knowledge where the solicitation allows.
Tighten Section 4.2 against the evaluation matrix and call out the differentiators we use in Pipeline.
Section 4.2 now mirrors criteria C1–C4 in order, with one paragraph each on delivery model, QA, safety record, and staffing continuity. Differentiators reference the same proof points as your Pipeline opportunity card.
Add a short risk paragraph for supply chain and cite the mitigation we used on the LRT phase 2 pursuit.
Draft language ties subcontractor exposure to the LRT phase 2 mitigation narrative (dual sourcing, inspection hold points) and keeps it within the page limit.
Document Libraries
Every answer references your most relevant past work.
Projects keep every answer grounded in your real project files, meeting notes, industry standards, and codes.
- Real project files indexed and searchable
- Meeting notes, decisions, and rationale captured in context
- Industry standards and codes available alongside your bid
- Past performance fit surfaced for every reference
TRUSTED BY STRATEGIC AEC FIRMS
“From identifying and evaluating RFP opportunities to drafting responses using our actual past project experience, Stepscale has quickly become our core BD platform that our team relies on every day.”
Bruce Johnston
Principal, Access Engineering
“We looked at the other platforms in this space and Stepscale was the only one built for how AEC firms actually work. The team behind it understands our world, the platform delivers, and we trust them with how we win RFP business.”
Stephen Boyd
Principal, Arc Studio